add completed submitters and documents

app/controllers/api/tools_controller.rb

@@ -20,10 +20,7 @@ module Api
       pdf = HexaPDF::Document.new(io: StringIO.new(file))
 
       trusted_certs = Accounts.load_trusted_certs(current_account)
-
-      is_checksum_found = ActiveStorage::Attachment.joins(:blob)
-                                                   .where(name: 'documents', record_type: 'Submitter')
-                                                   .exists?(blob: { checksum: Digest::MD5.base64digest(file) })
+      is_checksum_found = CompletedDocument.exists?(sha256: Base64.urlsafe_encode64(Digest::SHA256.digest(file)))
 
       render json: {
         checksum_status: is_checksum_found ? 'verified' : 'not_found',

app/jobs/process_submitter_completion_job.rb

@@ -6,6 +6,8 @@ class ProcessSubmitterCompletionJob
   def perform(params = {})
     submitter = Submitter.find(params['submitter_id'])
 
+    create_completed_submitter!(submitter)
+
     is_all_completed = !submitter.submission.submitters.exists?(completed_at: nil)
 
     if !is_all_completed && submitter.submission.submitters_order_preserved?
@@ -24,9 +26,33 @@ class ProcessSubmitterCompletionJob
       enqueue_completed_emails(submitter)
     end
 
+    create_completed_documents!(submitter)
+
     enqueue_completed_webhooks(submitter, is_all_completed:)
   end
 
+  def create_completed_submitter!(submitter)
+    submission = submitter.submission
+    sms_count = submitter.submission_events.where(event_type: %w[send_sms send_2fa_sms]).count
+    completed_submitter = CompletedSubmitter.where(submitter_id: submitter.id).first_or_initialize
+    completed_submitter.assign_attributes(
+      submission_id: submitter.submission_id,
+      account_id: submission.account_id,
+      template_id: submission.template_id,
+      source: submission.source,
+      sms_count:,
+      completed_at: submitter.completed_at
+    )
+
+    completed_submitter.save!
+  end
+
+  def create_completed_documents!(submitter)
+    submitter.documents.map { |s| s.metadata['sha256'] }.compact_blank.each do |sha256|
+      CompletedDocument.where(submitter_id: submitter.id, sha256:).first_or_create!
+    end
+  end
+
   def enqueue_completed_webhooks(submitter, is_all_completed: false)
     webhook_config = Accounts.load_webhook_config(submitter.account)
 

app/models/completed_document.rb

@@ -0,0 +1,20 @@
+# frozen_string_literal: true
+
+# == Schema Information
+#
+# Table name: completed_documents
+#
+#  id           :bigint           not null, primary key
+#  sha256       :string           not null
+#  created_at   :datetime         not null
+#  updated_at   :datetime         not null
+#  submitter_id :bigint           not null
+#
+# Indexes
+#
+#  index_completed_documents_on_sha256        (sha256)
+#  index_completed_documents_on_submitter_id  (submitter_id)
+#
+class CompletedDocument < ApplicationRecord
+  belongs_to :submitter
+end

app/models/completed_submitter.rb

@@ -0,0 +1,27 @@
+# frozen_string_literal: true
+
+# == Schema Information
+#
+# Table name: completed_submitters
+#
+#  id            :bigint           not null, primary key
+#  completed_at  :datetime         not null
+#  sms_count     :integer          not null
+#  source        :string           not null
+#  created_at    :datetime         not null
+#  updated_at    :datetime         not null
+#  account_id    :bigint           not null
+#  submission_id :bigint           not null
+#  submitter_id  :bigint           not null
+#  template_id   :bigint           not null
+#
+# Indexes
+#
+#  index_completed_submitters_on_account_id  (account_id)
+#
+class CompletedSubmitter < ApplicationRecord
+  belongs_to :submitter
+  belongs_to :submission
+  belongs_to :account
+  belongs_to :template
+end

app/views/shared/_powered_by.html.erb

@@ -1,6 +1,6 @@
 <div class="text-center px-2">
   <% if local_assigns[:with_counter] %>
-    <% count = Submitter.where.not(completed_at: nil).distinct.count(:submission_id) %>
+    <% count = CompletedSubmitter.distinct.count(:submission_id) %>
     <% if count > 1 %>
       <%= t('count_documents_signed_with_html', count:) %>
     <% else %>